Administrative Assistant — Join 2M General Engineering’s Growth Journey

Are you the detail-obsessed multitasker who hates seeing paperwork or follow-ups fall through the cracks? At 2M General Engineering, we’re a fast-growing, tech-forward utility locating and potholing firm trusted by major public agencies across Northern California — and we’re aggressively expanding into Southern California. We run on operational excellence and smart tech (Google Workspace + AI workflows), and we need an Administrative Assistant who thrives on owning the flow—handling essential office tasks AND business-wide follow-ups that keep projects moving.

What you’ll own:

• Chase down and track critical business paperwork like W9s, insurance certificates, vendor and subcontractor documents—making sure nothing slips through on complex projects

• Maintain and organize filing systems, both digital and physical, so everything is easy to find and always up to date

• Check mail daily, scan and distribute documents as needed

• Deposit checks promptly and accurately

• Track job info sheets and follow up to ensure completeness

• Issue basic Certificates of Insurance (COIs) via portal or email to Amber

• Manage timely renewals of business licenses and compliance documents

• Prepare and mail pre-liens as required

• Keep the office humming by managing supplies, handling mail, and running errands

• Assist with phone calls — be the professional, friendly voice answering and routing calls

• Support onboarding/offboarding and keep admin SOPs current and followed

• Use Google Workspace daily; experience with AI or automation tools is a bonus

Who you are:

• You have 2+ years of office admin or coordination experience

• You obsess over follow-ups and organization—nothing falls through the cracks on your watch

• You’re comfortable with Google Workspace and can pick up CRM tools quickly (Pipedrive a plus)

• You communicate clearly and confidently on the phone

• You have a valid driver’s license and reliable transportation for errands

Why 2M General Engineering?

We’re the go-to subsurface utility experts for Northern California’s largest infrastructure projects, and now aggressively expanding into Southern California. Our success comes from relentless operational discipline and a commitment to innovation, including leveraging AI workflows to work smarter. Join a forward-thinking team where your skills directly impact smooth project execution and the company’s growth.

Details:

• Full-time, in-office, Monday–Friday, standard hours

• Competitive pay: $20–25/hour DOE

If you want to be the engine that keeps a dynamic, growing company running smoothly, apply now and join 2M General Engineering’s winning team.